Reporting Incidents or Concerns at Cal Poly Humboldt

The reporting options below provide campus and community members an opportunity to share important information with Cal Poly Humboldt. This is an internal reporting system and is intended to address concerns in a timely manner, with the goal of connecting individuals to the resources and information they need.

We encourage people to try and resolve issues by working directly with the person or office there is an issue with. The Ombuds offer a confidential place to discuss problems or issues within the University, talk things through, and identify options for addressing concerns and mediating conflict. More information about their services can be found here.

If you believe there is an immediate or ongoing threat to the safety of an individual or campus community - including concerns about suicide or suicide ideation - contact emergency services (9-1-1).

Campus Assistance, Response, and Engagement (CARE) Report

Campus Assistance, Response, and Engagement (CARE) Report

Department Contact: dos@humboldt.edu, (707) 826-3504

Department Website

When to use CARE forms:

Outreach and referrals to appropriate resources for students in need of assistance outside of the classroom and their coursework (i.e., absences due to medical reasons or extenuating circumstances, reports of mental health concerns, basic needs access, and other issues of general concern).

Forms:

Grade Appeals

Grade Appeals

Form and when to use it:

  • Grade Appeal Form
    • The purpose of this policy is to establish fair and equitable means by which students may appeal assigned course grades and other academic decisions. Students may elect to use these procedures when they are unable to resolve academic disputes with members of the faculty. The form is reviewed by the Grade Appeal Committee (a subcommittee of the Student Grievance Committee).

Student Grievance Policy

Student Grievance Policy

In most cases, these disputes are handled informally through normal academic or administrative channels where the student discusses a concern directly with the University Ombudsperson, a representative from the Office of the Vice President for Student Affairs, or a representative from the Office of the Dean for Undergraduate Studies. These persons can provide advice on possible means for resolving the problem without the need for pursuing the steps indicated in this procedure. For those few instances when informal resolution is not possible, the student may utilize the Student Grievance Procedure, which permits timely review and an impartial evaluation of the student's complaint.

There is no form to start this process. The student must initiate the grievance process no later than twenty (20) instructional days after the last day of the term in which the alleged incident occurred by submitting a written statement of the grievance and requesting a meeting with the appropriate administrator. This could be the Dean of a College, a department Coordinator or Director, an Associate Vice President (AVP), etc. If a student needs assistance in identifying an appropriate administrator to contact, the student should seek assistance from the Student Grievance Coordinator, Loren Collins, at lmc12@humboldt.edu.

  • The purpose of the Student Grievance Procedure is to provide a means by which a student may pursue a complaint against a member of the faculty, staff, or administration at Cal Poly Humboldt for an alleged violation of campus policy.
  • The Student Grievance Procedure applies to such matters (not an exhaustive list) as appeal of an advising decision; appeal of a decision by an administrator or faculty advisor regarding permitting individual or group activities; complaint of unfair application of standards applied to work required for award of a degree.

Office of Student Rights & Responsibilities

Office of Student Rights & Responsibilities

Department Contact: osrr@humboldt.edu, (707) 826-3504

Department Website

Forms and When to Use Them:

  • Academic Dishonesty
    • Faculty can fill this out when there is an alleged academic violation, including collaboration, collusion, copying, plagiarism, utilizing unauthorized resources, etc..
    • University Senate requires that Faculty complete an Academic Dishonesty Form and attach it to this report. It is recommended that Faculty complete the PDF and go over it with the student before filling out the reporting form.
  • Behavioral Misconduct
    • This form can be filled out by anyone reporting an alleged violation of the Student Code of Conduct, such as alcohol, disorderly conduct, drugs, failure to comply, theft, vandalism, weapons, violent acts or threats of violence, etc.
  • Hazing Report
    • This form can be filled out by anyone reporting an alleged violation of the Student Code of Conduct by a registered student organization or multiple members of a registered student organization as a condition of potential membership (e.g. forced alcohol consumption, required physical activity, physical injury, confinement, etc.).
  • Student Information Request
    • Students that wish to schedule an appointment to review their student conduct records from the Office of Student Rights and Responsibilities may do so here.

Other Conduct of Concern

Other Conduct of Concern

Direct communication with whomever you are experiencing conflict is the first recommended course of action when trying to resolve issues. This is not always possible and/or if efforts to address the issue have been unsuccessful, then please submit the form below.

Contact: complaints@humboldt.edu

  • Other Conduct of Concern
    • Anyone alleging unprofessional conduct, abusive conduct, microaggressions, acts of intolerance, and other disruptive behavior by a member(s) of the Cal Poly Humboldt community.
    • Faculty, staff, student staff, administrators, volunteers, departments & offices may be reported using this form
    • If you are unsure where to report any type of complaint, this is the correct form to use.

Title IX and Discrimination, Harassment, & Retaliation

Title IX and Discrimination, Harassment, & Retaliation

Contact: titleix@humboldt.edu, (707) 826-5177

Department Website

Form and when to use it:

  • Sexual Misconduct/Discrimination Referral & Report Form
    • Anyone wishing to report alleged violations of the CSU Nondiscrimination Policy, such as stalking, sexual harassment, dating or domestic violence, sexual assault, sexual exploitation, discrimination or harassment based on a protected status, or retaliation for exercising rights under this policy.

Confidential Support Advocate

The Campus Advocate Team (CAT) is staffed by North Coast Rape Crisis Team. No information shared with them is released to anyone without your consent. They are available to meet on campus, even during COVID-19. CAT works with the university, but not for Humboldt. CAT works for survivors of sexual assault, stalking, dating and domestic violence, and sexual and gender based harassment.

24-Hour Hotline: (707) 445-2881
Texting available Monday - Friday 8:30am-4:30 pm: (707) 382-5174

Selecting the Correct Form

Click on the yellow plus sign to expand each of the reporting options above and select the option that best fits the situation or concern that is being reported. Contact information, department websites, and examples of what types of situations are included in each description. If a report needs to be routed to another office, the person who submitted the report and/or the individual affected by the situation will be notified, unless no contact information is provided in the reporting form.

If you are unsure of which form to select, please reach out to complaints@humboldt.edu and we will be happy to assist you.

Information to include:

  • The individual's first and last name along with the Humboldt ID number
    • We encourage the use of an individual's affirmed name (also known as chosen or preferred names) on these reporting forms
  • The date, time and location (if known)
  • Any significant and direct quotes from involved parties
  • A complete description of the situation, incident/behavior, or concern
  • Any witness names and contact information (if known)
  • Any additional documentation such as emails, texts, messages or word documents can be attached to the reporting form

Do Not Include:

  • Arm-Chair Diagnoses: Diagnoses must come from licensed individuals operating in their capacity as a health care professional. Unless the individual(s) in question have self disclosed a diagnosis to you, please report the concerning behavior only (e.g. "Over the course of several weeks I have noticed the student has extreme mood swings, alternating between enthusiasm and apathy." but not "This student is manic depressive").
  • Opinions/Judgments about an individual's character, personality, identity or other personal characteristics not related to the concerning issue.

Please note

  • Lack of information will delay processing of submitted reports. It is extremely important that you include complete and detailed information. Please do not email reports; these reporting forms are a more secure and reliable method of getting us the information. 
  • Students have a right to access their educational records, and these reports are a part of those records. As such, all reports are not confidential.

 

Additional Related Complaint Procedures

Additional Related Complaint Procedures

  • Issues of licensure, certification, credential and accreditation are reviewed by applicable discipline.
  • Allegations of misconduct in scientific research are addressed under P16-04, "Policy and Procedures for Responding to Allegations of Research Misconduct".
  • Graduate/Undergraduate admission and readmission eligibility is reviewed by the Office of Enrollment Management.
  • Financial Aid eligibility is reviewed by the Office of Financial Aid.
  • Grievances against Cal Poly Humboldt auxiliary personnel follow separate procedures depending on the auxiliary organization. Auxiliary organizations include Cal Poly Humboldt FoundationSponsored Programs Foundation, and Associated Students.
  • Grievances against Public Safety personnel must adhere to state mandated guidelines. These guidelines are made available by the University Police Department in the Lexipol Policy Manual. More information can also be found on the Commission on Peace Officer Standards and Training website.

Additional Referral Options

Additional Referral Options

Academic Personnel Services & Human Resources

The APS team provides guidance and leadership for faculty affairs including Retention, Tenure, and Promotion; faculty recruitment; faculty leaves; Academic Student Employees; temporary Faculty assignments and entitlements; and labor relations for faculty.

The HR Department at Humboldt includes human resources management, employment services, benefits administration, and training and professional development.

Housing

Residents living on campus should contact Housing & Residence Life for roommate disagreements, maintenance issues, noise complaints, or other concerns related to living on campus.

ODEI

The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices.

Ombuds Office

The Humboldt Ombuds service is open to all students, faculty, and staff. We offer a safe place to discuss problems or issues within the University, and we can help you identify options for addressing specific concerns and resolving conflicts. Ombudspersons treat all inquiries as confidential (except as required by law or where there appears to be imminent risk of serious harm). Ombudspersons do not take a side in disputes. Overall, Ombudspersons are advocates for fairness and equity.

Policy Information

Policy Information

Cal Poly Humboldt and the CSU System policies can be searched and read in full at the following policy catalogs: